DCAD COVID 19 Procedures

DCAD COVID-19 Procedures

IMPORTANT COVID-19 UPDATES FOR DCAD COMMUNITY MEMBERS

(UPDATED MAR 2022)

In August 2021, the Delaware College of Art and Design announced that all new and returning students, staff, and faculty are required to be fully vaccinated against the novel coronavirus.

Following Delaware public health laws, the College will allow medical and religious exemptions from DCAD’s COVID-19 vaccine mandate. Students, faculty, and staff who cannot be vaccinated for COVID-19 because of a medical reason or sincerely held religious belief, practice, or observance may request an exemption through the College.

DCAD will accept all COVID-19 vaccines that have received Emergency Use Authorization by the US Food and Drug Administration (FDA) or the World Health Organization. Vaccines must have been administered on or after December 1, 2020.

The College recommends that community members receive their first dose before arriving on campus. If you live in Delaware and have not received your vaccination, you can find information on vaccination sites here. Proof of vaccination and/or completed exemption documents must be submitted as soon as possible.

The College will also require and provide access to weekly COVID-19 testing. Information on the testing schedule and protocols will be available soon.

Following review of new CDC and State guidance, DCAD will no longer require masks on campus effective Monday, March 14th. Members of the community may choose to continue to wear a mask; it is expected that everyone will be respectful of those choices.

Daily symptom monitoring through the CareVio texts and regular COVID testing will continue through the end of the semester. DCAD’s health & safety committee will continue to frequently monitor local and regional COVID-19 transmission rates reported by the CDC and State of Delaware and align our campus masking guidelines accordingly.

Questions regarding this policy and requests for exemption documentation should be directed to Students Services, or to Kristen Blanchard, Executive Assistant, for faculty and staff.

Additional information about upcoming vaccination events, testing, and other COVID-19 questions will be added to this page as it becomes available.

DCAD’s priority is protecting the health and safety of our community. We want to provide the safest environment possible for in-person learning.

We understand that you will have questions and we will continue to provide updates as we receive new information. We are grateful for your understanding during this time as we do our very best to provide an excellent education for our students.

Sincerely,

Jean Dahlgren

President, Delaware College of Art and Design

Current Policies for the 600 Building and 707 Residence Hall

The Delaware College of Art and Design continues to place the highest priority on the health, safety, and wellbeing of its students, faculty, staff, and campus community. All community members are requested to follow these rules diligently to sustain a healthy and safe environment on our creative campus. We all must respond responsibly and transparently to these health precautions. 

Mask Mandate (Updated March 2022)

DCAD will no longer require masks on campus effective Monday, March 14th. Members of the community may choose to continue to wear a mask; it is expected that everyone will be respectful of those choices.

The following practices still remain in effect:

  • Daily symptom monitoring through the CareVio texts
  • Regular COVID testing (through the end of the semester)

DCAD’s health & safety committee will continue to frequently monitor local and regional COVID-19 transmission rates reported by the CDC and State of Delaware and align our campus masking guidelines accordingly.

Vaccine Mandate 

DCAD has updated the College’s immunization policy. It requires all students, faculty, and staff to be fully vaccinated.

Proof of vaccination or completed exemption documents must be submitted by Friday, August 27, 2021.

Vaccine Exemptions

Under certain circumstances, DCAD will allow medical and religious exemptions from the vaccine mandate.

DCAD students, faculty, and staff who cannot be vaccinated for COVID-19 because of a medical reason should provide a detailed explanation on letterhead, that is signed by their treating physician.

DCAD students, faculty, and staff who cannot be vaccinated for COVID-19 because of a sincerely held religious belief, practice, or observance must complete the religious exemption form.

 Hand Washing and Hand Sanitizing 

  • Everyone should wash hands often with soap and water for at least 20 seconds, especially after being in a public place or using one’s hands to catch a cough or sneeze. 
  • Students will be responsible for sanitizing their workspace/equipment within classrooms and studios during use and before leaving. Supplies and procedures for cleaning will be provided by the school for this purpose. 

 Symptom Monitoring for Faculty and Staff

  • Symptom monitoring will remain until stated otherwise by state or federal agencies. 
  • DCAD has contracted with Christiana Care Health Systems to operate a text-based symptom monitoring system. 
  • Employees will respond to text messages from CCHS and indicate if any symptoms are present. Employees who receive a “green light” from CCHS will be cleared to enter College buildings. Employees who note any symptoms will consult with a nurse; following that consultation, if cleared by CCHS, the employee will be permitted to be on campus. 

PLEASE NOTE: DCAD does not receive any personally identifiable health information from CCHS. The College receives a report only showing employees’ clearance level. 

Access to Campus

All Open Houses and campus visits have been moved to COVID-cautious experiences, including individual one-on-one tour opportunities. To get an in-person sense of our campus, you can schedule a time through the links for Open House, or Campus Visits! For more information, please contact Admissions directly at [email protected]; 302-622-8000 x 219. We look forward to welcoming you back to campus safely. 

Current Policies for Community Education

The Delaware College of Art and Design continues to place the highest priority on the health, safety, and wellbeing of its students, faculty, staff, and campus community. All community members, including Community Education (CE) instructors and students are requested to follow these rules diligently to sustain a healthy and safe environment on our creative campus. We all must respond responsibly and transparently to these health precautions.

Mask Mandate (Updated March 2022)

DCAD will no longer require masks on campus effective Monday, March 14th. Members of the community may choose to continue to wear a mask; it is expected that everyone will be respectful of those choices.

The following practices still remain in effect:

  • Daily symptom monitoring through the CareVio texts
  • Regular COVID testing (through the end of the semester)

DCAD’s health & safety committee will continue to frequently monitor local and regional COVID-19 transmission rates reported by the CDC and State of Delaware and align our campus masking guidelines accordingly.

Vaccination Mandate 

DCAD has updated the College’s immunization policy. It requires all students, faculty, and staff, including Community Education students and instructors to be fully vaccinated prior to the start of their course.

Proof of vaccination must be emailed to [email protected] within 72 hours of registering for a CE course.

Vaccine Exemptions

Under certain circumstances DCAD will allow medical and religious exemptions from the vaccine mandate.

CE students and instructors who cannot be vaccinated for COVID-19 because of a medical reason should provide a detailed explanation on letterhead, that is signed by their treating physician.

CE students and instructors who cannot be vaccinated for COVID-19 because of a sincerely held religious belief, practice, or observance must complete one of the following forms and submit it to [email protected].

Hand Washing and Hand Sanitizing

  • Everyone should wash hands often with soap and water for at least 20 seconds, especially after being in a public place or using one’s hands to catch a cough or sneeze.
  • Students will be responsible for sanitizing their workspace/equipment within classrooms and studios during use and before leaving. Supplies and procedures for cleaning will be provided by the school for this purpose.

 Symptom Monitoring for Community Education Students and Instructors

  • Symptom monitoring will remain until stated otherwise by state or federal agencies.
  • DCAD will require all Community Education students and instructors to complete a symptom monitoring form upon arrival for each session. Forms will be available at the main security desk in the 600 N. Market Street building.
  • CE Students or instructors who note any symptoms will be asked to refrain from attending their scheduled class and consult with a medical professional. A negative COVID-19 test result must be presented to be cleared by DCAD to return to campus. Test results can be emailed to [email protected] prior to attending your next course session.

CARES Act Funding Disbursement Information

DCAD remains committed to supporting its students. For remaining questions concerning the disbursement of CARES Act funds, please email Kristen Blanchard ([email protected]for assistance.  

For questions concerning your tuition billing and payment plans, please contact the Bursar, Muriel Mhloyi ([email protected]), for assistance. If you have questions concerning your Financial Aid, please contact our Financial Aid Department, (financialaid@dcad.edu), for assistance.

CARES Act Reporting

Emergency Financial Aid Grant to Students

Institutional Quarterly Budget and Expenditure Reporting

Prevention and Self-care

Please remember, the following precautionary measures may aid in defending against the flu and COVID-19: 

  • Avoid touching your eyes, nose, and mouth with unwashed hands. 
  • Cover coughs and sneezes with a tissue or upper arm/elbow. 
  • Clean hands frequently and thoroughly with soap and water for at least 20 seconds. 
  • Regularly clean and disinfect shared surfaces and objects that are touched frequently (faucets, doorknobs, phones, etc.). 
  • Avoid contact with sick people. 

We are committed to taking action now so that we can decrease risk to our community. We will continue to monitor the impact of COVID-19 through the most reliable medical experts, as well as state and federal agencies. You will be updated immediately with additional information and procedures as we have it available. 

If you are diagnosed with COVID-19, it will be important for you to self-report to the institution, via your supervisor. It is important to note that DCAD seeks to prevent any form of stigma and discrimination in our work and learning environment and uphold the guidance provided by the CDC and the DOH of Delaware. The institution will make no determinations of risk based on a DCAD staff, faculty, or student’s race or country of origin. DCAD will also maintain the appropriate confidentially of individuals suspected or confirmed with COVID-19 as required by federal law and guidance by the CDC. 

If a student is sick

  • DCAD has contracted with Christiana Care Health Systems to operate an email-based symptom monitoring system. All students are required to participate. 
  • Students will respond to emails from CCHS and indicate if any symptoms are present. Students who receive a “green light” from CCHS will be cleared to enter College buildings. Students who note any symptoms will consult with a nurse; following that consultation, if cleared by CCHS, the student will be permitted to be on campus. 
  • Students who are not cleared will not be permitted to enter campus buildings. They must then notify Student Services who will notify the Academic Department to ensure that your professors are aware of your approved virtual attendance or absence due to illness. 
  • If a student is diagnosed with COVID-19, the student will need to self-report to Student Services. If a student lives in the Residence Hall, they must quarantine within their room for the duration of their sickness until a doctor’s note can be provided clearing them to resume in-person activities, before they are able to return to college buildings. Commuting students will need to quarantine at home for the duration of their sickness until a doctor’s note can be provided clearing them to resume in-person activities before they are able to return to college buildings.

In the case of a state-wide shutdown

  • For Residents of the 707 Residence Hall, the College will follow an emergency move-out plan which would be communicated to students as soon as possible. 
  • The College would resume online delivery of all courses. Hybrid course would pivot to online delivery as well. 
  • Guidelines and procedures from the state, CDC, and WHO will be followed at all times to maintain the health and safety of our students, faculty, and staff. 

Questions?

For academic questions: Katy Ro, Dean [email protected]
For financial aid questions: [email protected]
For Billing questions: Muriel Mhloyi, Bursar [email protected]
For health-related questions: Please contact your personal healthcare provider
For housing-related questions: [email protected]
For any other student life questions: [email protected]

Financial Aid:

Federal Student Aid – Real-time up to date information from the Department of Education 

https://studentaid.gov/announcements-events/coronavirus 

Remote Instruction:

Students and parents can use Federal and Private Educational Loan funding to purchase a laptop. Please contact financial aid at [email protected] for more information. 

Students Who Complete a FAFSA:

Your Financial Aid for the 21-22 Academic Year did not change; you did not lose any financial aid in response to the distance learning initiative. 

Direct Loan Response: 

Direct Loan funding may still be available to any student who previously declined the use of a Federal Subsidized or Unsubsidized loan. Please contact Financial Aid at [email protected] for more information. 

Change in Household Resources: 

Contact Financial Aid at financialaid@dcad.edu if you or your parent(s) received an employment layoff or loss of pay from work. 

FEDERAL WORK STUDY (FWS) 

Payroll

Contact your supervisor for any payroll-related questions or concerns.

Remote Work

Contact your supervisor for remote work opportunities to complete work remotely.

Email [email protected] if you are unable to work remotely and you were anticipating returning to work on Campus. 

As part of the College’s efforts to protect the health and safety of faculty, staff, and students, DCAD rquires regular COVID testing.

The College has partnered with the State of Delaware and Curative to provide PCR tests on-campus every Tuesday from 10 am – 7 pm. A Curative trailer will be parked in the parking lot behind 600 Market Street; this site will be listed on the State testing website (https://coronavirus.delaware.gov/testing/), and testing will be available to anyone in the state.

Those who are fully vaccinated will be tested monthly. Those with valid exemptions or who have not provided proof of complete vaccination will be tested weekly. Testing schedules will be updated as vaccination cards are submitted. As a reminder, Pfizer and Moderna require two doses; those who have reported receiving the first dose but not the second will be tested weekly until the complete vaccination card is received.

The procedure for testing is as follows:

  1. Register for an appointment with Curative starting the Friday before your testing date
    1. Go to: https://curative.com/
    2. Click BOOK NOW
    3. Find DCAD on the list (use 19801 as the location zip code)
    4. Choose your time
  2. Go to the Curative trailer parked in the 600 parking lot at your scheduled time to complete your test
  3. Find the DCAD sign-in sheet and initial next to your name
  4. Email your results to the appropriate person:
    1. Students: [email protected]
    2. Faculty/Staff: [email protected]

Testing updates in response to Omicron surge: 

Previously the College required PCR tests for compliance with the institution’s testing policy. However, given the challenges in procuring such tests, DCAD’s Health & Safety Committee has agreed to accept antigen testing.

However, the College will not accept at-home rapid tests. Only those where the specimen is validated in a lab.

If you have not provided your vaccination status, please do so immediately. Vaccination cards can be uploaded here. Exemption documents can be requested from either Student Services or Kristen Blanchard.

Questions should be directed to Student Services or Kristen Blanchard at the email addresses above.

DCAD will follow the most current guidelines and procedures from the CDC, WHO, and the State of Delaware. 

Yes, DCAD has updated the College’s immunization policy. It requires all students, faculty, and staff to be fully vaccinated against COVID-19.

Proof of vaccination can be submitted via this form.

Proof of vaccination or completed exemption documents must be submitted by as soon as possible.

To be determined.

In August 2021, DCAD and the Delaware Department of Public Health hosted a vaccination event during new student orientation.

Any news about future vaccination events will be communicated to all students, faculty, and staff.

Under certain circumstances DCAD will allow medical and religious exemptions from the vaccine mandate.

Students, faculty, and staff who cannot be vaccinated for COVID-19 because of a medical reason should provide a detailed explanation on letterhead, that is signed by their treating physician.

Students, faculty, and staff who cannot be vaccinated for COVID-19 because of a sincerely held religious belief, practice, or observance may use the following forms to request an exemption.

Questions regarding this policy should be directed to:

We are developing a comprehensive plan to have in place if a student, staff, or faculty member becomes sick. We will work with students to provide a virtual learning delivery should they need to isolate or quarantine.

Office hours will be posted on each syllabus. Check your syllabi at the beginning of the semester to know when your instructor’s office hours will be.   

No. DCAD’s commitment to its students to deliver a quality art and design education that will enable them to meet their Associate of Fine Arts (AFA) degree requirements and course outcomes has not shifted or changed as a result of the pandemic. Although the education delivery has had to adjust to support our community’s health and safety, students are engaging with the same DCAD rigor and expectations in their assignment work and portfolio development as any other academic year. Change of course delivery to comply with state and federal guidelines and support our educational community’s safety does not require an adjustment to tuition and fees. If a student has specific questions about their financial aid or bill, they can reach out to the appropriate office for assistance: