DCAD implements COVID-19 procedures.

DCAD COVID 19 Procedures

DCAD COVID-19 Procedures

Thursday, February 4th, 2021

Dear DCAD Students, Families, Staff, Faculty, and Friends, 

The Delaware College of Art and Design is open and will be conducting classes in a hybrid manner for the Spring 2021 semester. We continue to prioritize the health and safety of our student body, faculty, and staff in every decision we make. While our campus is still closed to the public at this time, we are planning to fully reopen after Spring Break in late March. Student housing and food service has been arranged at the DoubleTree Hotel, across the street from our 707 Residence Hall, which is currently closed for major HVAC renovations. Communications are forthcoming from our Academic and Student Services Departments via DCAD email.  

Adherence to new health and safety protocols will be mandatory to keep our DCAD community safe as we return to campus in the late Spring. Classroom safety measures will be in place to ensure a safe return to campus.  

It is imperative to remember that while this is the current reopening plan for Spring, final decisions will be informed by current local, state, and national guidelines as we approach reopening. We will keep our community informed at every step of the way.  

We are very proud of our current students at DCAD for persevering in their online studies this past fall and look forward to welcoming them back to campus in late March.   

Thank you,

Jean Dahlgren
President

 The following policies and procedures are subject to change at any time, when new information is presented from the CDC, WHO, and/or the state of Delaware. 

  • These policies are in an addendum to the entire Student Housing Handbook. 
  • All policies are in place effective Sunday, March 28th, 2021. 
  • All resident students will be placed in a single room with an option to opt-into being assigned a roommate within the Doubletree Hotel. 
  • For Doubletree Residents, upon move-in, all residents will sign a letter of acknowledgement regarding the risk of deciding to live on campus. 
  • When the College has deemed it safe to return to a traditional housing model and assignments, students will no longer be eligible for a single room without proper medical documentation submitted. 

IMPORTANT DCAD COVID-19 RESPONSE UPDATES

Access to Campus

All Open Houses and campus visits have been moved to individualized, one on one, COVID-cautious tours. To get an in-person sense of our campus, you can schedule a time through the links for Open House, or Campus Visits! For more information, please contact Admissions directly at [email protected]; 302-622-8000 x 219. We look forward to welcoming you back to campus safely. 

Policies in the 600 Building

  • All students must wear a mask at all times, while in any common area (including hallways, elevators, stairwells, lounges, etc.) & classrooms/studios. 
  • All Students will abide by social distancing guidelines of 6ft at all times. 
  • Students may utilize common spaces for gatherings that do not go above the recommended max occupancy number for gatherings and that follow social distancing guidelines. 
  • Elevator occupancy will be limited to two (2) people at a time. Stairs are encouraged whenever possible. 
  • Students will be responsible for sanitizing their workspace/equipment within classrooms and studios during use and before leaving. Cleaning supplies and procedures for cleaning will be provided by the school for this purpose. 

Hybrid Academic Classes for Spring 2021 

Delaware College of Art and Design (DCAD) will offer hybrid delivery (online and in-person) of some major-specific courses in the Spring 2021 semester. These courses will be online at the start of the semester and will begin meeting in-person starting Monday, March 29, 2021, through Tuesday, May 11, 2021. The list of hybrid designated courses is attached. 
 

Are classes going to be in person? 

  • Classes for Spring 2021 will begin online on Tuesday, January 19th and continue online until spring break. After spring break, specific courses will be in-person for the remainder of the semester (Monday, March 29th through Tuesday, May 11th). 

 Is hybrid learning required or optional for Spring 2021?  

  • Students are required to participate in their classes according to their specified delivery. Spring 2021 hybrid courses will be delivered online starting January 2021 and will resume in-person meetings after March 29, 2021 (DCAD spring break).
  • The institution recognizes that some students may have unique circumstances (e.g., at-risk health condition) that may require an academic support alternative to successfully participate in the in-person delivery of their hybrid course(s). For questions concerning academics or to note a circumstance that may require alternative academic support, contact Dean Katy Ro, [email protected], or Assistant Dean Krista Rothwell, [email protected].

DoubleTree Hotel

Why is DoubleTree Hotel the option for housing in the spring? 

  • We are currently taking the opportunity to make necessary upgrades to the 707 building, making it non-operational until the Fall 2021 semester. The DoubleTree Hotel is directly across the street from the 707, making it a convenient partnership and opportunity to provide our students housing.  

What policies/procedures will have to be followed if I stay at the DoubleTree Hotel? 

  • Students are expected to follow the same Housing Handbook as they would have while living in the 707 Residence Hall. All policies will remain the same with a few additions specific to the Hotel’s policies. More details will be forthcoming as room assignments and move-in information is provided.  

Will there be RAs (Resident Assistants)? 

  • Yes. RAs will still live in the DoubleTree Hotel to serve as a resource to students and provide programming/community-building opportunities.  

Will I be roomed with someone else or by myself? 

  • Students have the choice to be roomed by themselves if they have health concerns related to COVID-19 or other documented accommodations.  

What is the cost of staying at the DoubleTree Hotel? 

  • The DoubleTree Hotel has worked with DCAD to provide a discounted housing option at a prorated cost of $3,232, billed along with tuition and fees. Meal services are included and, as in traditional on-campus housing, required for all resident students. 

What should I bring and what will be provided? 

  • Residents will be provided a Packing List along with their room assignments and move-in information. Below are specifics items to consider for the DoubleTree Hotel.  
  • Resident students should bring their own necessities, clothing, and personal products that they will need throughout their stay.  
Provided by DoubleTree Hotel What to bring What NOT to bring
  • Queen/king size bed 
  • Bed linens (will be replaced by housekeeping 1x/week) 
  • Desk & Chair 
  • Minifridge 
  • Shower curtain 
  • Closet space 
  • Towels 
  • Cleaning supplies 
  • Broom/Hand Vacuum 
  • Candles 
  • Hot plates 
  • Picture hanging hardware 
  • Pots/Pans 
  • Additional furniture 

Will there be Wi-Fi at the DoubleTree Hotel? 

  • Yes. Students will have access to the Hotel’s Wi-Fi.  

How will food services work at the DoubleTree Hotel?  

  • The DoubleTree Hotel will serve breakfast, lunch, and dinner Monday-Friday and brunch and dinner Saturday-Sunday in a private dining area, used only by DCAD students.  

How will laundry work in the DoubleTree Hotel?  

  • Laundry services will be available through DoubleTree Hotel. There is a flat-rate cost of $20 per week for laundry services and a one-time cost of $8 for individual laundry bags (room number & name). 
  • Laundry pick up will be available (Mon.-Friday) 
  • Students will have the option to use local laundromats if preferred.  

Will there be cleaning during our stay?  

  • Students should be prepared to be responsible for cleaning and maintaining their assigned rooms during their stay at the DoubleTree Hotel.  
  • There will be no daily maid service. 
  • Housekeeping will enter each room one time per week (while the student is not in the room) to replace bed linens, clean the bathroom, and vacuum the room.  
  • Any cleaning or damage charges after move-out will be the responsibility of the student.  

Will there be security at the DoubleTree Hotel?  

  • The hotel is open and has front desk coverage 24/7. Additionally, security monitors the building from 5pm-3am.  
  • Students will have unique key card access to their rooms, and to the Hotel exterior doors after hours. After 10pm, all exterior doors are locked, and students will use their key cards for access. 
  • DCAD, as well as the DoubleTree Hotel, have excellent partnerships with Wilmington PD and Downtown Visions. All entities will be notified of our students’ stay and will more closely monitor the commute from Hotel to DCAD academic building and be available to students for an escort between buildings, should they feel they need it.  

Will I be able to have friends/guests over to my room during my stay at the DoubleTree Hotel? 

  • To maintain the health and safety of our students, staff, and faculty, guests will not be permitted. Students are highly discouraged from spending time in another student’s room/confined space. 

What will move-in/out look like? 

  • Students will be assigned specific move-in times to give structure and avoid large groups. There will be a compressed resident student orientation on the evening of Sunday, March 28th 
  • Room assignments and move-in times will be communicated early in the Spring 2021 semester from Student Services.  
  • Students will be required to move-out within 24 hours of their last final or 11am on Wednesday, May 12, whichever comes first.  
  • Residents will be provided a Packing List along with their room assignments and move-in information. 

Will I still be able to utilize my accommodations at the DoubleTree Hotel?  

  • The DoubleTree Hotel has limited capabilities to accommodate student accommodations.  All accommodations require documentation from a medical professional, and any students interested in or requiring accommodations should reach out to Student Services, [email protected].  

 Will students have access to the hotel amenities? 

  • Yes. Amenities may have restrictions due to COVID-19, but students will have access to the pool and gym during their stay at the hotel. 

For additional questions and concerns, contact the Interim Director of Student Services, Marcus Freeman at [email protected]

 Policies in the Doubletree

  • One of the Hotel’s top priorities is to ensure the well-being of its guests and associates. The hotel will act in accordance with state and local directives to ensure everyone’s health and safety. Accordingly, the Hotel has carried out extensive training and implemented protocols designed by DoubleTree, Hilton, and management for all associates relative to cleaning programs, guest interactions, and the requirement that personal protective equipment is used at all times. 
  • All students must wear a face covering at all times, while in any common area (including hallways, elevators, stairwells, lounges, dining hall, etc.). o Students do not have to wear a mask while in their assigned room in the Doubletree. 
  • All Students will abide by social distancing guidelines of 6ft at all times. 
  • Students gathering in large groups in the lobby is unfortunately not allowed at this time, due to distancing restrictions, etc. The hotel will work with DCAD leadership to coordinate special events throughout the semester for the students to have a Game Night, Music Listening party, etc. based on availability, etc. 
  • Elevator occupancy will be limited to two (2) people at a time. Stairs are encouraged whenever possible. 

Guests at the Doubletree 

  • During move-in, students should not have more than a maximum of two (2) people assisting. DCAD staff will provide additional assistance. 
  • After move-in, outside guests are strongly discouraged from being inside the Doubletree until move-out. 
  • Due to current Covid-19 advisements, students may not visit or spend time in other students’ guestrooms. 
  • Outside guests are also not allowed in Guestrooms during the semester. Hotel to advise RA’s in the event they notice additional non-residents going up to floors. 

Frequently Asked Questions

Will there be extended building hours to allow students more access to the building during hybrid classes (for labs/studios/office hours/etc.)? 

  • We are working on a comprehensive plan to allows students as much access as necessary in the safest of ways possible. As we work through our reopening plan for staff and faculty, we will continue to address student access in the spring semester as well. More details are forthcoming. 

What health and safety guidelines will DCAD be following? 

  • DCAD will follow the most current guidelines and procedures from the CDC, WHO, and the State of Delaware. Upon entering the main academic building, all temperatures will be recorded, and we will follow mask and social distancing requirements. Classrooms will be adjusted and laid out to accommodate 6-foot social distancing and occupancy limits.  

What happens if a student becomes sick with COVID-19 while attending hybrid classes? 

  • We are developing a comprehensive plan to have in place if a student, staff, or faculty member becomes sick. We will work with students to provide a virtual learning delivery should they need to isolate or quarantine. 
     

Will instructors have office hours while classes are being delivered in person?  

  • Office hours will be posted on each syllabus. Check your syllabi at the beginning of the semester to know when your instructor’s office hours will be.  

Will there be housing after spring break if COVID-19 is still a concern and/or gets worse? 

  • Our plan is to move forward with housing and hybrid delivery as safely as possible. We will continue to monitor and follow CDC and state guidelines. Should we have another shutdown or closure, we will pivot and make changes accordingly and as quickly as possible.  

Will there be COVID testing?  

  • Any student returning to campus to live in the DoubleTree Hotel and/or to attend an in-person class is highly advised to obtain a negative COVID-19 test result before Friday, March 26th, 2021.  
  • The test should be from no earlier than Monday, March 15th, 2021 to ensure the most up-to-date results and the utmost safety measures for the entire DCAD community.  
  • Test results showing a negative result should be sent to [email protected] by Friday, March 26th, 2021.   

Will tuition be discounted? 

  • No. DCAD’s commitment to its students to deliver a quality art and design education that will enable them to meet their Associate of Fine Arts (AFA) degree requirements and course outcomes has not shifted or changed as a result of the pandemic. Although the education delivery has had to adjust to support our community’s health and safety, students are engaging with the same DCAD rigor and expectations in their assignment work and portfolio development as any other academic year. Change of course delivery to comply with state and federal guidelines and support our educational community’s safety does not require an adjustment to tuition and fees. If a student has specific questions about their financial aid or bill, they can reach out to the appropriate office for assistance: 

travel restrictions and campus events

All large-scale campus events are canceled until further notice. 

mail

As the main DCAD building will continue to be closed to the public, we would ask that youchange your mailing address online immediately. If letters or packages have been sent already, do not come to campus to pick them up. Please contact Marcus Freeman, Interim Director of Student Services, ([email protected]as soon as possible, and we will arrange to get your mail to you. 

counseling services and self-care

We are aware of the stress and concern this situation is causing for our community. Counseling services will remain to be available to our student body to utilize for the remainder of the school year. Students can fill out the “Request Counseling Services” form, and the counselor will be in touch. Meetings may be held virtually or through phone calls. You can fill out that form here. 

continuing education courses

During this period of remote classes for degree students, Continuing Education classes will be canceled. Please check the Community Education section on the DCAD website for updates about Adult Continuing Education programs, Portfolio Prep Workshops, and the Pre-College Program. 

CARES Act Funding Disbursement Information

DCAD remains committed to supporting its students throughout the Spring 2021 academic semester. Any eligible students who are registered for the Spring 2021 semester will be receiving an emergency assistance cash payment of $500.00 from the federal government courtesy of the CARES Act.   

 For questions concerning the disbursement of CARES Act funds, please email Kristen Blanchard ([email protected]for assistance.  

 For questions concerning your tuition billing and payment plans, please contact the Bursar, Muriel Mhloyi ([email protected]), for assistance. If you have questions concerning your Financial Aid, please contact our Financial Aid Department, (financialaid@dcad.edu), for assistance.

CARES Act Reporting

Emergency Financial Aid Grant to Students

Institutional Quarterly Budget and Expenditure Reporting

Hybrid Academic Classes for Spring 2021 

Delaware College of Art and Design (DCAD) will offer hybrid delivery (online and in-person) of some major-specific courses in the Spring 2021 semester. These courses will be online at the start of the semester and will begin meeting in-person starting Monday, March 29, 2021, through Tuesday, May 11, 2021. The list of hybrid designated courses is attached.

DCAD’s Return to Work Policy 

 Delaware College of Art and Design continues to place the highest priority on the health, safety, and wellbeing of its faculty, staff, and campus community. The College has developed this Return to Work policy and guidance to help prevent employee exposure to Covid-19. All employees are requested to follow these rules diligently to sustain a healthy and safe workplace in this unique environment. We all must respond responsibly and transparently to these health precautions. We assure you that we will always treat your private health and personal data with the highest confidentiality and sensitivity. 

The College’s Return to Work policy is susceptible to changes with the introduction of additional state and federal guidelines. 

General Guidelines 

Reopening 

  • The College will reopen in 3 phases, following guidelines from the State and the CDC. 
  • This plan and specific dates may be altered to accommodate new or updated information from relevant state and federal agencies. 

 Symptom Monitoring & Temperature Checks 

  • Symptom and temperature monitoring will remain throughout all phases until stated otherwise by state or federal agencies. 
  • DCAD has contracted with Christiana Care Health Systems to operate a text-based symptom monitoring system. 
  • Employees will respond to text messages from CCHS and indicate if any symptoms are present. Employees who receive a “green light” from CCHS will be cleared to enter College buildings. Employees who note any symptoms will consult with a nurse; following that consultation, if cleared by CCHS, the employee will be permitted to be on campus. 
  • Contactless thermometers will be posted by the front and back doors; employees will check their temperature (using their wrist) upon entry. 
  • If the thermometer registers a temperature above 100.4, the employee will be required to leave the building. The employee should notify their supervisor that they will be working from home or taking a sick day. 
  • Faculty and staff will need documentation from a medical provider or clearance from Christiana Care Health System to be eligible to return. 

PLEASE NOTE: DCAD does not receive any personally identifiable health information from CCHS. The College receives a report only showing employees’ clearance level. 

 Social/Physical Distancing 

  • Social distancing practices will remain throughout all phases until stated otherwise.  
  • Social distancing practices, which involve limiting direct physical contact with others to help stop or slow the virus’s spread, will include staying at least six (6) feet apart, avoiding groups, and staying out of crowded spaces.
  • This includes but is not limited to: individual offices, kitchen, conference room, writer’s studio, mailroom, etc. 
  • Intercom usage between offices is strongly encouraged to aid in social distancing instead of in-person drop-ins 

 Face Masks/Coverings 

  • Face masks/covering practices will remain throughout all phases until stated otherwise. 
  • Face masks or face coverings must be worn at all times when outside of the personal office. 
  • Personal/reusable masks are encouraged. Disposable masks will be available for emergencies. 

 Handwashing and Hand Sanitizing 

  • Faculty and staff should wash hands often with soap and water for at least 20 seconds, especially after being in a public place or using one’s hands to catch a cough or sneeze. 
  • Sanitizing stations will be located throughout campus for easy access and usage, containing sanitizer with at least 60% alcohol. DCAD will provide each employee with a small bottle of hand sanitizer. 

 Elevators 

  • No more than two (2) people may enter an elevator in the 600 building at a time. 
  • Faculty and staff will be encouraged to use the stairs whenever possible. 

 Sick Time Usage 

  • Please refer to the Sick Leave policies in the Faculty and Staff Handbooks. 

Prevention and Self-care

Please remember, the following precautionary measures may aid in defending against the flu and COVID-19: 

  • Avoid touching your eyes, nose, and mouth with unwashed hands. 
  • Cover coughs and sneezes with a tissue or upper arm/elbow. 
  • Clean hands frequently and thoroughly with soap and water for at least 20 seconds. 
  • Regularly clean and disinfect shared surfaces and objects that are touched frequently (faucets, doorknobs, phones, etc.). 
  • Avoid contact with sick people. 

We are committed to taking action now so that we can decrease risk to our community. We will continue to monitor the impact of COVID-19 through the most reliable medical experts, as well as state and federal agencies. You will be updated immediately with additional information and procedures as we have it available. 

If you are diagnosed with COVID-19, it will be important for you to self-report to the institution, via your supervisor. It is important to note that DCAD seeks to prevent any form of stigma and discrimination in our work and learning environment and uphold the guidance provided by the CDC and the DOH of Delaware. The institution will make no determinations of risk based on a DCAD staff, faculty, or student’s race or country of origin. DCAD will also maintain the appropriate confidentially of individuals suspected or confirmed with COVID-19 as required by federal law and guidance by the CDC. 

If a student is sick

  • DCAD has contracted with Christiana Care Health Systems to operate an email-based symptom monitoring system. All students are required to participate. 
  • Students will respond to emails from CCHS and indicate if any symptoms are present. Students who receive a “green light” from CCHS will be cleared to enter College buildings. Students who note any symptoms will consult with a nurse; following that consultation, if cleared by CCHS, the student will be permitted to be on campus. 
  • Students who are not cleared will not be permitted to enter campus buildings. They must then notify Student Services who will notify the Academic Department to ensure that your professors are aware of your approved virtual attendance or absence due to illness. 
  • Contactless thermometers will be posted by the front entrance of the 600 building; students will check their temperature (using their wrist) upon entry. 
  • If the thermometer registers a temperature above 100.4, the student will be required to leave the building. The student should immediately notify Student Services at [email protected], that they will be attending class from home. Once notified, Student Services will communicate with the Academic Department to ensure that your professors are aware of your approved virtual attendance or absence due to illness. 
  • Students will need documentation from a medical provider or clearance from Christiana Care Health System (“green light” clearance) to be eligible to return to college buildings. 
  • If a student is diagnosed with COVID-19, the student will need to self-report to Student Services. If a student lives in the Doubletree, they must quarantine within their room for the duration of their sickness until a doctor’s note can be provided clearing them to resume in-person activities, before they are able to return to college buildings. Commuting students will need to quarantine at home for the duration of their sickness until a doctor’s note can be provided clearing them to resume in-person activities before they are able to return to college buildings. If a student is a resident in the Doubletree Hotel, Student Services will also coordinate with the student and Doubletree staff regarding meals for the duration of the quarantine. 

In the case of a state-wide shutdown

  • For Residents of the Doubletree, the College will follow an emergency move-out plan which would be communicated to students as soon as possible. 
  • The College would resume online delivery of all courses. Hybrid course would pivot to online delivery as well. 
  • Guidelines and procedures from the state, CDC, and WHO will be followed at all times to maintain the health and safety of our students, faculty, and staff. 

Questions?

For academic questions: Krista Rothwell, Assistant Dean [email protected]
For financial aid questions: [email protected]
For Billing questions: Muriel Mhloyi, Bursar [email protected]
For health-related questions: Please contact your personal healthcare provider
For housing-related questions: Marcus FreemanInterim Director of Student Services [email protected] 
For any other student life questions: Marcus Freeman, Interim Director of Student Services [email protected]

2021 Commencement Exercises and Graduation Exhibition 

Commencement is scheduled for Monday, May 17th, 2021 at 2 PM. Discussions regarding the most appropriate platform are currently in progress. More information will be provided in the coming weeks.  

Virtual Graduation Ceremony 

If Federal, State, or Local regulations stipulate that an in-person ceremony is no longer safe, plans for a virtual ceremony will be enacted.  

Regalia 

Students will receive their cap, tassel, and appropriate cords. These will be sent via mail to the address listed on the student’s Petition to Graduate form as soon as possible. 

Diplomas 

As a standard procedure, graduates will receive their diploma in the mail after verifying all requirements have been met, and there are no holds on the student’s account. Students typically receive their diplomas approx. 6-8 weeks after graduation. 

Message from the President and the DCAD Board of Trustees, 

We know many of you have questions regarding DCAD’s hybrid course delivery. We have put together some information and resources here to help our students and families navigate financial questions. Please check back here often —we will update this area as decisions are made. If you need immediate assistance, please see the Contacts tab on this page. 

Jean Dahlgren
President 

Financial Aid:

Federal Student Aid – Real-time up to date information from the Department of Education 

https://studentaid.gov/announcements-events/coronavirus 

Remote Instruction:

Students and parents can use Federal and Private Educational Loan funding to purchase a laptop. Please contact financial aid at [email protected] for more information. 

Students Who Complete a FAFSA:

Your Financial Aid for the 20-21 Academic Year did not change; you did not lose any financial aid in response to the distance learning initiative. 

Direct Loan Response: 

Direct Loan funding may still be available to any student who previously declined the use of a Federal Subsidized or Unsubsidized loan. Please contact Financial Aid at [email protected] for more information. 

Change in Household Resources: 

Contact Financial Aid at financialaid@dcad.edu if you or your parent(s) received an employment layoff or loss of pay from work. 

FEDERAL WORK STUDY (FWS) 

Payroll

Contact your supervisor for any payroll-related questions or concerns.

Remote Work

Contact your supervisor for remote work opportunities to complete work remotely.

Email [email protected] if you are unable to work remotely and you were anticipating returning to work On Campus.